Conflict of Interest

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[The following was approved on April 21, 1995, in accordance with provisions set forth in SIU Board of Trustees 2 Policies C.3.e.]

Introduction

Non-university professional activities for reasonable periods of time and for personal remuneration (normally through traditional consulting arrangements) generally enhance professional development and scholarship to the mutual benefit of the participants and the university. Such activities, whether public or private, when they complement and enhance the professional, job-related skills of the employee or when they constitute a public service, are seen to promote the objectives of the university and are, therefore, encouraged. The following procedures implement an Illinois law requiring university faculty and, by extension, all employees to obtain written approval before engaging in remunerated research or consulting services for outside persons or organizations. The provisions of this policy are further designed to describe the type of non-university relationships that generally carry a potential for abuse, to prevent conflicts between the university interests and an employee's private interests, and to avoid non-university commitments that are likely to interfere with the performance of the individual's responsibilities to the university.

Annual Report 
Each employee who, during the period of his/her university appointment, has engaged in approved non-university activities must complete and submit an Annual Report of Approved Non-University Activities and Financial Interests to the chair or director of his/her unit at the end of the fiscal year (June 30) in which the activity occurred.

Related Laws and Policies 
This section references, for information purposes, several Illinois laws and university policies that concern potential conflicts between an employee's private outside interests and his/her university responsibilities or that might apply in evaluating the propriety of a particular non-university interest or activity.

  1. "An Act relating to research or consulting services by members of the faculty of state-supported institutions of higher learning," 110 Ill. Comp. Stat. 100/1 et seq. This statute, enacted in 1969, requires all full-time faculty members to obtain written approval before engaging in outside research or consulting for remuneration, and requires an annual statement of the amount of actual time spent on such activities.
  2. Governmental Ethics Act, 5 Ill. Comp. Stat. 420/1-101 et seq. Paragraph 4 A-101(f) of this statute requires certain administrative employees to file an annual disclosure of economic interests with the Secretary of State.
  3. Political Activities: State Employees, 5 Ill. Comp. Stat. 320/1 et seq. Section 2 of this act generally regulates political activity by employees subject to recognized merit principles of public employment, and prohibits such employees' participation in political activities during regular working hours.
  4. Use of University Property: 6 Policies of the Board of Trustees of Southern Illinois University, C and the SIUC Regulations Governing the Use of University Personal Property. These policies govern the use of university property and prohibit the use of university property for private purposes.
  5. University Statement on Nepotism: This policy establishes guidelines for all employment situations involving persons related by blood and marriage when both are employed at SIUC.
  6. Policy on Patents and Copyrights: This policy governs ownership and use of inventions, discoveries and certain copyrightable works developed within the scope of an employee's duties to the university or developed through the use of university facilities or resources.
  7. Compensation Policy for Continuing Education and Internal Consulting Activities: This policy establishes an annual maximum amount of extra compensation an employee may receive from the university for off-campus instructional activities and for participation in credit-free and internal consulting activities.
  8. "Joint Purchasing Rules Governing Procurement and Bidding at State Systems Universities in Illinois." These regulations implement the Illinois Purchasing Act, 30 Ill. Comp. Stat. 505/1 et seq., and govern the purchase of all goods and services for the university.