Operating Paper Intercollegiate Athletics Advisory Committee (IAAC)

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Approved September 2002

I. Purpose

The Intercollegiate Athletics Advisory Committee's (IAAC) primary function is to serve in an advisory capacity to the Chancellor. In addition, the committee also serves in an advisory capacity to the Director of Intercollegiate Athletics (DIA). The committee may study issues pertaining to intercollegiate athletics as they affect the student athletes, the athletics department staff, the University, the Alumni and the general public. The committee may study matters requested in writing to the Chair by the Chancellor or Director of Intercollegiate Athletics.

II. Structure

A. Membership

Representatives to the IAAC shall be appointed from the following constituencies: 

  1. Faculty
  2. Community/Alumni
  3. Undergraduate Student Government
  4. Graduate and Professional Student Council
  5. Civil Service Council/Administrative Professional Staff Council

The Director of Intercollegiate Athletics and the Associate Athletic Director shall serve on the committee in a non-voting capacity.

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Representatives on the committee shall be as follows:

Number Type of Representative Selected By
3 Faculty The Faculty Senate
3 Faculty (including the faculty representative to the NCAA and the Missouri Valley Conference) The Chancellor
1 Community/Alumni representative The Chancellor
1 Full-time undergraduate student - in good standing (From 2 nominees submitted by the Undergraduate Student Government) The Chancellor
1 Full-time graduate student - in good standing (From 2 nominees submitted by the Graduate and Professional Student Council) The Chancellor
1 Staff Person (From 2 nominees each submitted by the Civil Service Council and the Administrative/ Professional Staff Council) The Chancellor
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1. Selection Procedures

Representatives from the Faculty Senate shall be selected by the appropriate committee of the Faculty Senate.  Other representatives shall be selected as outlined in Section A of this section.  In the case of Student Representatives, preference shall be given to the appointment of a student-athlete.  Among the representatives asked to serve on the committee, minorities and females should be represented. 

The Chancellor shall appoint the Faculty Athletics Representative (this refers to the person appointed by the Chancellor to represent the University in athletic governance associations) in accordance with NCAA guidelines.  The Faculty Athletics Representative shall serve at the pleasure of the Chancellor and consideration would be given to minority and female representatives. 

An annual training session for ALL members of the IAAC shall be provided prior to the first meeting of the semester. 

2.Terms of Appointment

The term of service for each appointee (with the exception of the Director of Intercollegiate Athletics, the Associate Athletic Director and the Faculty Athletics Representative) shall be two years, with a maximum of one reappointment, for a total of four consecutive years of service.  Appointments will become effective as of September 1st each year. 

The Chancellor's appointment of the Faculty Athletics Representative should be of sufficient length so that the Faculty Athletics Representative can be sufficiently knowledgeable to serve effectively, but should not be a permanent appointment. 

B. Officers

Faculty members and administrators who hold an academic appointment, and other administrators, who report directly to the Chancellor, may serve as Chair of the IAAC.  Other staff, alumni and students may not be considered for this position. 

Every second year, nominations shall be taken during the first  meeting of the Spring Semester. 

The selection of the Chair-Elect shall be made by a majority vote of the members of the IAAC during the second meeting of the Spring Semester.

The Chair-Elect shall assume the position of Chair at the beginning of the Fall Semester, and serve one two-year term.

To ensure continuity in the leadership of the IAAC from year to year, constituency groups shall be encouraged to re-appoint the Chair-Elect current Chair for another term of appointment following the completion of their years of service in that position. 

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III. Responsibilities

A. The IAAC

  1. May advise and make recommendations to the Chancellor and the Director of Intercollegiate Athletics to ensure high quality in the University's athletic programs.
  2. May advise and make recommendations that will contribute to the assurance that the Intercollegiate Athletic programs enhance the attainment of the educational objectives of the University.
  3. May advise and make recommendations on intercollegiate sports and conferences in which the University participates.
  4. May review, advise, and make recommendations on fiscal matters including budget and ticket prices.
  5. Upon request, may select one of its members for membership on the Search Committees for the hiring of Athletic administrators and head coaches.
  6. Works with the Chancellor's Office to ensure that decisions made by the administrators concerning Intercollegiate Athletics are shared with the IAAC before public disclosure.
  7. May review and revise, if needed, the Mission Statement of Intercollegiate Athletics and the Operating Paper for the IAAC. 
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B.  The Director of Intercollegiate Athletics

  1. May seek the advice of the IAAC in policy and program matters relating to Intercollegiate Athletics.
  2. Attends IAAC meetings, presents standing reports and provides other information as requested.
  3. May request the IAAC to select on of its members for membership on Search Committees for the hiring of administrators and head coaches.

C.  The Faculty Athletics Representative

The IAAC shall have one Faculty Athletics Representative, appointed by the Chancellor, who performs a variety of duties outlined in the Faculty Athletic Representative Handbook for the NCAA.

  1. The Faculty Athletics Representative serves as a voting member of the IAAC and makes standing reports.
  2. The Faculty Athletics Representative contributes to the continuing education of the IAAC by providing insight about NCAA or conference processes, pending legislation and other issues.
  3. The Faculty Athletics Representative reports to the IAAC on the academic well-being of student athletes.

IV. Committees

As needed, committees will be established by the Chair of the IAAC to address specific issues.

V.   Meetings of the IAAC

Meetings shall be held twice a semester, with the provision that special meetings may be called by the Chancellor, the Director of Intercollegiate Athletics, or the Committee Chair.  Meeting times will be set near the beginning of each semester, after the schedules of the IAAC members have been considered.  A quorum will consist of no fewer than six members.  Proxies shall be considered in determining the quorum.  Meetings of the IAAC shall be conducted in accordance with Robert's Rules of Order.

A written agenda shall be prepared prior to each meeting, and be distributed to IAAC members at least one week prior to the meeting.  Items submitted for inclusion on the agenda by a Committee member or an appropriate University administrator shall be placed on the agenda.  Any other person may submit a written request for an inclusion of an item on the agenda, but it will be within the Chair's discretion as to whether or not the item will be included on the agenda.  All items should be submitted to the Chair at least ten (10) working days in advance of the scheduled meeting.  Participation by non-IAAC members during meeting shall be determined by a majority vote of the members present.

Meetings shall be open to the public, as observers.  The IAAC may go into executive session when it is deemed necessary by a majority vote of the members present.

When a member of the IAAC finds it necessary to be absent from all or part of a regular or special meeting, she/he may designate a proxy, whose status shall be consistent with his/her represented constituency.  The designation of the proxy shall be made in writing to the Chair of the IAAC at least three days in advance of the meeting, and a person may serve as a proxy only once during the academic year.  If an appointee, other than those of the Faculty Senate, in unable to serve his/her term, the Chancellor, following the guidelines in Section II, will appoint a new member.  The Faculty Senate, when notified by the appointee or the Chair of the IAAC, that an appointee cannot serve, will select a new appointee.

Each IAAC member is allowed one unexcused absence (absence without proxy representation) during the year.  Members will be informed of their unexcused absence.  After the second unexcused absence, the member will be dismissed from the IAAC and, in accordance with membership guidelines, a new member will be appointed.

A vote at a meeting may only be cast by a person in attendance, and no person may cast more than one vote.

VI. Amendments

Amendments to this Operating Paper must be submitted in writing to the Chair of the IAAC prior to the distribution to the membership. Once the Chair has received and examined the proposed amendment, it will be distributed to the IAAC at least two weeks prior to the next meeting. The discussion and voting on the proposed amendment will take place at the first meeting after distribution of the proposed amendment.; A simple majority of the full committee is necessary for a proposed amendment to be passed.

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