Types of Appointments
There are 2 types of status civil service appointments and 7 types of non-status civil service appointments (Civil Service Statute and Rules, 250.70-80).
Status Civil Service Appointments
- Permanent and Continuous Appointment
A status appointment is made to a position which the university has the intention of continuing on a regular basis for 6 or more months. Two types of positions, fiscal-year and flex-year, may be used for a permanent and continuous appointment. Applicants must compete from the civil service register. Employees are entitled to all benefits of university employment.
- Fiscal Year Positions: active pay status is for 12-months duration (July 1 through June 30, full time or a percentage of a full-time basis).
- Flex-year Positions: active pay status is less than 12-months duration: 10 months of appointment (August 1 through May 31) 9 months of appointment (August 16 through May 15) 8 months of appointment (August 16 through December 15 and January 16 through May 15).
Procedures for flex-year appointments are available on request. Civil Service Employment and Classification staff are available to assist departments and staff who have questions about any conditions of a flex-year position.
- Contract Appointment
This appointment is utilized where the required work is to be performed at locations away from the premises of the university or its immediate environment.
Non-status Civil Service Appointments
- Extra-Help Appointment
An extra-help appointment may be made to any position for work which is temporary or emergent in nature and which meets the following conditions: the amount of time for which the services are needed is not predictable; payment for work performed is usually made on an hourly basis; the work cannot readily be assigned either on a straight-time or on an overtime basis to a status employee. Extra-help appointments may be used to hire a temporary employee in a new position to perform a work assignment of limited duration or to fulfill a short-term, nonrecurring need; or to hire a temporary replacement in a status civil service position, as in the case of replacing a status employee who is on a short-term leave of absence. Where skills are required for clerical/secretarial positions, skills examinations will be administered to prospective extra-help employees by Civil Service Employment and Classification. No benefits accrue with this type of appointment and pay is only for actual hours worked.
In accordance with the civil service Statute and Rules extra-help appointments must not exceed 900 work hours in any consecutive 12 calendar months. If an extra-help position has accrued 900 hours, the position shall not be reestablished until 6 months have elapsed from the date of the termination of the position. Once an employee has reached the maximum limit, there must be a break of 30 calendar days before the same employee can be rehired in another extra-help position.
- Learner Appointment
The Universities Civil Service System Learner Appointment is designed to allow access to entry-level persons who have been prescreened for job readiness in the absence of qualified candidates on the reemployment register. After selection of a learner candidate by the participating department, an individualized training schedule is designed based on the duties and responsibilities of the position which may include on-the-job training, academic course work, or specially arranged classes. Each program is evaluated on a monthly basis, or more frequently if it becomes necessary to provide constructive and comprehensive training. The period of training cannot exceed 12 months from the date of employment. Program completion is a joint determination between the department and Human Resources upon written recommendation for certification by the supervisor. However, there are occasions or conditions when Learner Programs are shortened. These occasions or conditions exist when the learner is satisfying the department with a high degree of competency in work performance. Upon completion of the Learner Program, the employee begins his or her probationary period. Employees with learner appointments receive all university benefits.
- Trainee Appointment
The trainee appointment is identical to the learner appointment except in four areas: a) trainee appointments are assigned to classifications above the beginning levels, excluding craft and trade classifications; b) applicants applying for trainee programs lack one or more of the qualifications of the classification; c) a heavier emphasis is generally placed on academic course work and specifically designed educational programs; and d) a trainee program cannot be completed before the fulfillment of the prescribed training schedule.
A predetermined training schedule is established to qualify the trainee for the classification. At the end of the training period, upon written recommendation for certification by the supervisor, the trainee is required to pass the civil service examination for the classification in which the training was received. The probationary period begins on the date of certification. Employees with trainee appointments receive all university benefits.
- Apprentice Appointment
An apprentice may be appointed to a position defined as an apprenticeable occupation by the Bureau of Apprenticeship and Training in the United States Department of Labor in accordance with registered apprenticeship standards. For example, the candidate is required to have 4,000 or more hours of work that involves the development of skill and the acquisition of knowledge sufficiently broad to be applicable in like occupations throughout a particular industry and that meet the standards of the area. Employees with apprentice appointments receive all university benefits.
- Provisional Appointment
A provisional appointment may be made when there are no candidates on a register. Employees who are provisionally appointed may continue in the position only until they have met the minimum qualifications and have passed the examination for the class which would elevate them to a status appointment. If a register provides a qualified candidate at any time during the provisional appointment, the provisional employee is subject to replacement in that position. Provisional employees begin their probationary periods on the date they are hired in status appointments. Employees with provisional appointments receive all university benefits.
- Temporary Appointment
A temporary appointment is made to any position for work which is emergent, temporary, or transitory. Such appointments are made for a maximum of 3 months but may be renewed once with the prior approval of the director of the State Universities Civil Service System to a maximum of 6 months less one day in accordance with need. Applicants must compete from the civil service register. No employee benefits accrue with this type of appointment and pay is only for actual hours worked.
- Student Work Appointment
The student work appointment is an authorized civil service appointment administered by Financial Aid. No seniority as a civil service employee is earned through employment in a position designated as student. No employee benefits accrue with this type of appointment and pay is only for actual hours worked. A position designated as student may be terminated at any time at the discretion of the employer.