Alcoholic Beverages: Regulations

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Alcohol Liquor Management Policy for Southern Illinois University Carbondale

 [The following was approved on April 19, 2017, in accordance with provisions set forth in SIU Board of Trustees 6 Policies C.3. This Policy and Regulation replaces the Alcoholic Beverage Regulations]

Board Policies, 6 Policies C.3.b authorizes the Chancellor of Southern Illinois Carbondale to promulgate policies, regulations, and procedures to regulate the possession, service, sale, or consumption of alcoholic liquors at facilities under the control of the Board.

  1. Purpose
    Southern Illinois University Carbondale (“SIUC”) adopts this Policy to ensure a safe and enjoyable campus, including at all public, cultural, educational, entertainment, athletic, and social events and to enact the requirements and policy of the Board of Trustees of Southern Illinois University. This Policy sets forth guidelines for the sale or delivery of alcoholic liquor on campus or at campus-controlled events to ensure alcohol is served only in accordance with all applicable laws, policies, and regulations, including but not limited to ensuring that alcoholic liquor is only served to individuals over the age of 21 years who are drinking responsibly.

    This Policy outlines the procedures that must be followed to obtain authorization to sell or distribute alcohol on the Carbondale campus or at events under the control of the Carbondale campus. The Policy sets forth the necessary rules and guidelines for events to ensure that the campus takes steps to protect the safety of all individuals at events at which alcoholic liquor is sold or distributed. Applicable federal, state, and local laws, and Board of Trustees by-laws, statutes, and policies take precedence over the requirements of this Policy.

    In accordance with Board of Trustees Policy 6 Policies of the Board, Section C.3.b, the following criteria will be considered in determining whether an event is a public event and not a student related activity:
    1. Whether the event is a student activity or student-related activity;
    2. Whether the physical setting of the event is conducive to control of liquor sales and distribution;
    3. The ability of the event operator to ensure that the sale or serving of alcoholic liquors and the demeanor of the participants are in accordance with State law, University policies, and applicable campus regulations and procedures;
    4. Of the anticipated attendees at the event, the relative proportion of individuals under the age of 21 to individuals age 21 or older;
    5. The ability of the venue operator to prevent the sale or distribution of alcoholic liquors to individuals under the age of 21;
    6. Whether the event prohibits participants from removing alcoholic beverages from the venue; and
    7. Whether the event prohibits participants from providing their own alcoholic liquors to the venue.

    The above criteria will be considered for all requests to sell or serve alcoholic liquor on the Carbondale campus or at events controlled by SIUC. These factors will be considered in creating procedures and policies that will govern:

    1. The service or sale of alcoholic liquors on the Carbondale campus that are owned or controlled by the Board of Trustees; and
    2. The service or sale of alcoholic liquors at University-sponsored events held off campus if the event requires a certificate of insurance from the University.
  2. Definitions
    1. Definitions. The following terms shall have the meanings ascribed below for purposes of this Policy.
      1. The term "alcoholic liquor" shall include alcohol, spirits, wine and beer, and every liquid or solid, patented or not, containing alcohol, spirits, wine or beer, and capable of being consumed as a beverage by a human being.
      2. The term "legal drinking age" refers to the legal age for use of the alcoholic liquor in Illinois, which is 21 years. (The Illinois Liquor Control Act provides, among other things, that anyone who sells, gives, or delivers an alcoholic liquor to an individual under the age of 21 years commits a Class A misdemeanor, and that any person under the age of 21 years who possesses any alcoholic liquor in any public place or in any place open to the public commits a Class B misdemeanor.)
  3.  Alcoholic Liquor Possession Prohibited.

    Except as otherwise provided in this Policy, the use, including but not limited to the sale, delivery, possession, and/or consumption of alcoholic liquor in or on any property owned or controlled by the university is strictly prohibited. Where permitted under this Policy, the use of alcoholic liquor on university premises shall be considered a privilege and may be allowed only if consistent with state laws and university policies, rules, and regulations, and only when it will not interfere with the decorum and academic atmosphere of the campus.

    The possession and consumption of alcoholic liquor on campus by persons of legal drinking age may be permitted in the following areas and under the following circumstances:

    1. In the living areas of designated upper-class, graduate, or professional residence halls or in faculty or family housing owned or controlled by the university. Such possession and consumption of alcoholic liquor shall be in accordance with administrative guidelines developed by University Housing  and approved by the Vice Chancellor for Administration and Finance (or designee) and shall be confined to the individual room of the resident.
    2. At designated events if the Vice Chancellor for Administration and Finance (or designee) pre-approves possession or consumption of alcoholic liquor by persons of legal drinking age. Any such approvals shall be for a specific designated event and location on campus. These exceptions may take place only at times and places which will not interfere with the academic functions of the university, and only if all applicable requirements of this Policy are met by the event sponsor.
  4.  Authority and Responsibilities of Vice Chancellor for Administration and Finance:

    The Vice Chancellor for Administration and Finance has the primary responsibility for approving request to sell or distribute alcoholic liquor and for otherwise managing of the distribution of alcoholic liquor on the campus or at campus-controlled events. The Vice Chancellor for Administration and Finance is responsible for the administration and interpretation of this Policy. The Vice Chancellor for Administration and Finance has the following further authorizations and responsibilities under this Policy:

    1. Appointing, at his/her discretion, a designee on an as-needed basis. The Vice Chancellor for Administration and Finance shall remain responsible for the decisions and/or actions made by any designee under his/her supervision.
    2. Reviewing applications for events at which a request for Retail Alcohol Sales or Non-Retail Alcohol Distribution has been made and determining whether to approve such requests.
    3. Approving food service/alcohol distribution contractors that provide food service and bartending services at approved events.
  5.  General Terms and Conditions:

    Prior to the sale or distribution of alcoholic liquor on the Carbondale campus or at SIUC-controlled events at other locations, the unit hosting the event (hereafter referred to as the “sponsoring unit” shall complete an Alcoholic Liquor Use Request form. The form must be completed and submitted to the Vice Chancellor for Administration and Finance (or designee) at least ten (10) business days before the start of the event. The sponsoring unit must receive written approval to sell or distribute alcohol prior to any such sale or distribution and shall abide by all rules, requirements, and restrictions in the law, Board or University policy, or as otherwise stated by the Vice Chancellor for Administration and Finance (or designee).

    The University reserves the right to withhold approval of possession, consumption, delivery, and sale or serving of alcoholic liquor from any event at any time and for any reason deemed appropriate by the University.

    All sale or delivery of alcoholic liquor on the Carbondale campus or at events controlled by SIUC shall meet the following requirements:

    1. Events where direct cash sales and/or service of alcoholic liquor occur must be catered by one of the approved campus vendors or by sponsoring unit in compliance with this Policy.
    2. An off-campus vendor shall not conduct direct cash sales for alcoholic liquor on University property even if the vendor is a licensed caterer unless the vendor has been approved in writing by the Vice Chancellor for Administration and Finance or designee.
    3. Alcoholic liquor may only be sold, delivered, or served of alcoholic liquor in campus facilities is limited to public cultural, educational, entertainment, athletic, or social events. No alcoholic liquor shall be sold or served in violation of any laws, including but not limited to, selling or serving alcoholic liquor to individuals under 21 years of age.
    4. Alcoholic liquor must be sold, served, and consumed in a physical setting that is conducive to control and reasonable privacy. Participants may not be permitted to remove alcoholic liquor from this setting.
    5. Participants may not be permitted to bring or otherwise provide their own alcoholic liquor to any event, except as otherwise approved by the Vice Chancellor for Administration and Finance.
    6. The campus vendor, or sponsoring unit if a campus vendor is not being used, is responsible for ensuring that the sale or service of alcoholic liquor and the demeanor of the participants and their invited guests are in accordance with state law and University policies.
    7. Prior to holding or advertising an event at which alcoholic liquors may be sold or served, the sponsor(s) or unit(s) planning the event shall obtain approval for the sale and/or serving of alcoholic liquors from the Vice Chancellor for Administration and Finance (or designee). See the Alcohol Approval Form. Each event requires approval; standing approvals are prohibited.
    8. Events involving requests for the sale, delivery, or serving of alcoholic liquor must comply with all other requirements set forth in University policies regarding the use of University facilities.
    9. The head of the sponsoring unit and/or other sponsor and the vendor (if applicable) are responsible for ensuring that the sale, serving, and consumption of alcoholic liquor remains in compliance with this Policy, and all other policies, laws, and regulations governing the sale or service of alcoholic liquor. The head of the sponsoring unit and/or other sponsor and the vendor (if applicable) are also responsible for ensuring that the demeanor of the participants and their invited guests at the event remain in compliance with University policy.
    10. The following regulations apply to all events at which alcoholic liquors are sold or served:
      1. The events must be catered by one of the approved campus vendors or the sponsoring unit must have Basset-trained staff on-site to provide oversight and ensure compliance with all applicable laws, rules, regulations, and policies;
      2. The sponsoring unit of the event must demonstrate compliance with the factors set out in Board policy.
      3. The sale or service of alcohol liquors must be approved in writing in advance of the event by the Vice Chancellor for Administration and Finance (or designee);
      4. The event must be hosted and/or controlled by a campus or university unit;
      5. The event must be closed in the sense that there are specific invitees or ticket holders or the location is otherwise separated or sectioned off from other areas of campus;
      6. The event must be conducted in a physical setting that is conducive to control and reasonable privacy; and
      7. The event must comply with all other requirements set forth by the Vice Chancellor for Administration and Finance (or designee) in the approval and all other University policies, regulations, or rules governing the use of University facilities.
    11. All events, sponsors, concession operators, and caterers who are authorized to sell alcoholic liquors at events held in buildings owned or controlled by the University must maintain dram shop liability insurance with a minimum of $1 million of coverage with the Board of Trustees named as an additional insured.
    12. Non-alcoholic beverages must be available whenever alcohol is being sold or distributed in any way.
    13. The University reserves the right for its staff, contractors, and representatives to refuse to provide or sell alcoholic liquors to any guest who appears to be intoxicated, inebriated, or impaired due to alcohol consumption and to require the guest to leave the property or premises.
  6. Time Restrictions for Sale or Distribution of Alcoholic Liquor

    The following time restrictions are the minimum standards for time restrictions at events where alcoholic liquor is sold or delivered. The Vice Chancellor for Administration and Finance may approve or require alternate starting and/or ending times for the sale or delivery of alcoholic liquor at the event. The sponsoring unit may also end the sale or delivery sooner than required by the approval or this Policy. The sponsoring unit responsible for the event may not extend the sale or delivery of alcoholic liquor.

    1. The sale or delivery of alcoholic liquor may not begin more than sixty (60) minutes prior to the scheduled start of any event.
    2. For concerts and plays at the University, the sale or distribution of alcoholic liquor will terminate no later than forty-five (45) minutes prior to the scheduled end of the performance.
    3. For all other events the following general rules will apply:
      1. If the event has a scheduled intermission, the sale or delivery of alcoholic liquor will terminate no later than thirty (30) minutes after the end of intermission or no later than forty-five (45) minutes prior to the end of the scheduled end of the event, whichever is later.
      2. If the event does not have a scheduled intermission, the sale or delivery of alcoholic liquor will terminate no later than forty-five (45) minutes prior to the end of the scheduled completion time.
      3. For private events, the sale or delivery of alcoholic liquor shall terminate no later than thirty (30) minutes prior to the scheduled end of the event.
  7. Staff Training

    Servers and bartenders hired by the University, approved food service contractors, and other University-approved vendors or contractors must meet all legally mandated Basset training standards prior to beginning work.

(*Attribution: Policies of this nature are governed by state law. As such, policies at many institutions throughout Illinois can look similar to that adopted by Southern Illinois University. This policy was developed in accordance with the SIU Board of Trustees Alcohol Management Policy and in accordance with the Liquor Control Act of 1934 (235 ILCS 5/1-1 et seq.). Additionally policies from other universities were reviewed, including the University of Illinois at Urbana-Champaign.