COVID-19 Paid Sick Leave and COVID-19 Related Administrative Pay Policy

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GENERAL POLICY

  1. Purpose

    In accordance with Public Act 102-0697, Southern Illinois University Carbondale (SIUC), including but not limited to its School of Medicine (SOM), is administering a Covid-19 sick leave program and paid administrative leave. This policy will allow eligible staff and faculty to have returned to their sick leave balance any sick time used during the academic year 2021/2022 for absences related to qualifying Covid -19 reasons and to utilize paid administrative leave after May 5, 2022 for a Covid – 19 qualifying event.

  2. Covid – 19 Sick Leave Reinstatement

    This policy applies to staff and faculty employed during academic year 2021/2022 and still employed at the time of implementation of this policy.
    1. Eligible staff and faculty must also provide evidence that they are fully vaccinated with a Covid – 19 vaccine approved by the United States Food and Drug Administration.

      For purposes of this policy, fully vaccinated against Covid – 19 means at least two (2) weeks have passed after receiving the second dose in a 2 dose series of a Covid – 19 vaccine or at least two (2) weeks have passed after receiving a Covid – 19 vaccine that requires only one (1) dose.

      Fully vaccinated also includes any recommended booster doses for which the individual is eligible upon the adoption by the Department of Public Health (IDPH) or any changes made by the Centers for Disease Control and Prevention of the United States Department of Health and Human Services to the definition of "fully vaccinated against COVID-19" to include any such booster doses. Individuals who are eligible for a booster dose but have not received a booster dose by at least five weeks after the Department of Public Health adopts a revised definition of "fully vaccinated against COVID-19" are not considered fully vaccinated for purposes of this policy.

      Fully vaccinated against COVID-19 status must be achieved no later than May 10, 2022.

    OR

    1. Provides evidence that they had a medical or religious COVID-19 vaccination accommodation on file through the Disability Support Services at the time of leave and were/are fully in compliance with all requirements of the accommodation.

    AND

    1. The employee was unable to work during the 21/22 academic year due to one of the following qualifying reasons for leave:
      1. The employee received a positive COVID-19 diagnosis via a PCR test or a probable COVID-19 diagnosis via an antigen diagnostic test and was required to isolate in accordance with Illinois Department of Public Health guidance.
      2. The employee was deemed by the local health department to be a close contact of a person who had a confirmed case of COVID-19 and was required to quarantine in accordance with Illinois Department of Public Health guidance.
      3. The employee was required by University policy to be excluded from University property due to COVID-19 symptoms.
      4. The employee was required to care for a child who was unable to attend elementary or secondary school or daycare because the child had to be isolated or quarantine from others because the child had:

        A confirmed positive COVID-19 diagnosis via a PCR test or a probable COVID-19 diagnosis via an antigen diagnostic test, or

        Been in close contact with a person who has a confirmed case of COVID-19, or

        Been required by the school or school district policy to be excluded from school district property due to COVID-19 symptoms.

  3. Covid – 19 Paid Administrative Leave after May 5, 2022

    Staff and faculty are not automatically eligible for COVID-19 Paid Administrative Leave. Leave under this section is contingent on an active Governor’s Declaration of a disaster due to a public health emergency and other guidance, mandates or rules related to COVID-19 pursuant to 110 ILCS 520/150.

Staff and faculty must meet all of the following criteria to be eligible:

  1. Staff and faculty who are employed with Southern Illinois University and who are unable to work for one of the reasons listed below:
    1. The employee has received a positive COVID-19 diagnosis via a PCR test or a probable COVID-19 diagnosis via an antigen diagnostic test and must isolate in accordance with Illinois Department of Public Health guidance.
    2. The employee has been deemed by the local health department to be a close contact of a person who has a confirmed case of COVID-19 and is required to quarantine in accordance with Illinois Department of Public Health guidance.
    3. The employee was required by University policy to be excluded from University property due to COVID-19 symptoms.
    4. The employee must care for a child who is unable to attend elementary or secondary school or daycare because the child must be isolated or quarantine from others because the child has:
      1. A confirmed positive COVID-19 diagnosis via a PCR test or a probable COVID-19 diagnosis via an antigen diagnostic test, or
      2. Been in close contact with a person who has a confirmed case of COVID-19, or
      3. Been required by the school or school district policy to be excluded from school district property due to COVID-19 symptoms

    AND

    1. The employee either:
      1. Provides evidence that they are fully vaccinated with a COVID-19 vaccine approved by the United States Food and Drug Administration.
        1. Fully vaccinated against COVID-19 means at least two weeks have passed after receiving the second dose in a 2-dose series of a COVID-19 vaccine or at least two weeks have passed after receiving a COVID-19 vaccine that requires only a single dose.
        2. Fully vaccinated against COVID-19 also includes any recommended booster doses for which the individual is eligible upon the adoption by the Department of Public Health of any changes made by the Centers for Disease Control and Prevention of the United States Department of Health and Human Services to the definition of "fully vaccinated against COVID-19" to include any such booster doses. Individuals who are eligible for a booster dose but have not received a booster dose by at least five weeks after the Department of Public Health adopts a revised definition of "fully vaccinated against COVID-19" are not considered fully vaccinated for purposes of this policy.

        OR

      2. Provides evidence that they have either an approved medical COVID-19 vaccination accommodation on file through the Disability Support Services or an approved religious COVID-19 vaccination accommodation on file through the Human Resources Department at the time of leave and were/are fully in compliance with all requirements of the accommodation.

    An employee eligible for leave under the provisions of this policy shall receive COVID-19 Paid Administrative Leave at their regular rate of pay for as many days as required to abide by public health guidance, mandates, and requirements issued by the Illinois Department of Public Health.

    COVID-19 Paid Administrative Leave does not accrue and is not compensable upon separation from the University.

    1. Approval Process

      In order to be eligible to have sick leave balances restored, staff and faculty must complete the required form and submit documentation such as their vaccination status, sick slips, doctor’s notes, letters from IDPH and time sheets for the time in question. This documentation must be submitted to Human Resources before June 30, 2022.