Data Security

[The following was approved by the Chancellor of Southern Illinois University on February 24, 2005, in accordance with provisions set forth in SIU Board of Trustees 2 Policies C.]

The Data Security on State Computers Act (Public Act 93-0306) set forth specific requirements for State Agencies pertaining to the sale, donation, or transfer of computer hard drives and any other kind of magnetic media.

Computer hardware and any other magnetic media must be cleared of all data and software before sold, donated or transferred to Surplus Property. Unit Officers are responsible for complying with this policy for all computers or magnetic media removed from their equipment inventory.

Computer hard drives and any other magnetic media must be overwritten at least ten times before it is redistributed in any manner. To certify that the overwriting process has been completed the following information must be provided

Serial number of the equipment item, Name of software used, and Name, date and signature of the person performing the overwriting process.

Data on electronic data processing equipment shall be preserved if such equipment is to be relinquished to a successor University executive administration.

For procedures and FAQ’s go to General Information at How To General Information.