[The following was approved on October 24, 1995, in accordance with provisions set forth in SIU Board of Trustees 2 Policies C.]
Each time an employee finds it necessary to be absent during a scheduled work period, the employee is responsible for reporting that absence and the reason for the absence to the supervisor (or designee) prior to the start of the scheduled work period. Except for emergencies or as permitted by a collective bargaining agreement, the use of vacation must be approved in advance. When an absence is due to illness or injury, a properly completed absence form should be presented to the supervisor (or designee) on the day the employee returns to work. The properly completed absence form should be presented to the supervisor (or designee) prior to the leave whenever possible. If benefit time is not or cannot be used to compensate an employee, the employee will not be paid for the absence. Documentation pertaining to employee absences should be retained by the department for a minimum of three years.